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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Bath

We help construction contractors working in and around Bath stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Bath Contractors

Construction contractors in Bath face these document management pain points:

Your insurance certificate shows correct coverage limits and dates, but the main contractor on a Bath heritage project rejects it because the PDF format doesn't match their procurement system requirements.
SafeContractor membership is valid through next year, but a new client working in the World Heritage Site asks specifically for CHAS instead, creating pressure to carry dual accreditations.
A developer on a conservation area project extends payment terms to 90 days while their commercial team emails daily requesting fresh uploads of documentation you've already provided.
SMSTS certification expires in six weeks, and coordinating the five-day renewal course around active Bath Riverside projects creates both cost and scheduling pressure.
A heritage project audit request arrives Thursday afternoon asking for three months of compliance documentation by Monday morning.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Bath and Surrounding Areas

UNESCO World Heritage Site projects and conservation area work in Bath demand centralised document tracking to help contractors maintain organised records that meet strict heritage development requirements.

Local Building Regulations

UNESCO World Heritage Site designation. Extensive conservation areas across the city. Additional heritage impact assessments required for many developments. Bath Enterprise Zone at Bath Riverside.

Building Control Authority: Bath and North East Somerset Council Building Control

BristolWeston-super-MareClevedon
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Bath

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.