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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Witney

We help construction contractors working in and around Witney stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Witney Contractors

Construction contractors in Witney face these document management pain points:

Main contractors require updated insurance certificates before releasing payments, and without organised records, finding the correct version means searching through months of emails.
SafeContractor accreditation costs hundreds annually, and missing the renewal deadline means reapplying from scratch and potentially losing approved contractor status.
Main contractors demand payment application support documents within 24 hours, but pulling together insurance certificates, accreditations, and subcontractor documents takes valuable time.
Tender opportunities require compliance packs including insurance, accreditation, and training records, and assembling these from scattered files often happens at the last minute.
Training certificates expire without advance notice, and realising your operative's CSCS card is out of date during a site access check causes avoidable delays.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Witney and Surrounding Areas

Contractors operating across Witney and major housing allocations in the West Oxfordshire Local Plan often need consistent document tracking when working near the Cotswolds AONB and conservation area developments.

Local Building Regulations

West Oxfordshire planning policies. Cotswolds AONB affects development in surrounding areas. Conservation area in historic town centre.

Building Control Authority: West Oxfordshire District Council Building Control

OxfordAbingdonKidlington
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Witney

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.