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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Kidlington

We help construction contractors working in and around Kidlington stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Kidlington Contractors

Construction contractors in Kidlington face these document management pain points:

Insurance brokers issue renewed certificates with minor wording changes, and main contractors reject them demanding exact matches to previous versions.
CHAS accreditation expires quietly, and discovering this only when a main contractor queries it during pre-start documentation checks causes site access delays.
Main contractors delay payments by claiming missing insurance certificates, and without organised submission records, proving documents were sent becomes difficult.
CSCS cards, SMSTS certificates, and first aid qualifications all have different expiry dates, making it hard to track which operative needs which renewal and when.
Tender submissions require gathering insurance certificates, accreditations, and training records from emails, filing cabinets, and desktop folders within tight deadlines.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Kidlington and Surrounding Areas

Contractors operating across Kidlington and residential developments north of Oxford near the airport commercial area often need centralised document tracking when managing Green Belt constraints and conservation area projects.

Local Building Regulations

Cherwell planning policies. Oxford Green Belt constraints significantly affect development potential. Conservation area in village centre.

Building Control Authority: Cherwell District Council Building Control

OxfordAbingdonWitney
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Kidlington

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.