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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Wakefield

We help construction contractors working in and around Wakefield stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Wakefield Contractors

Construction contractors in Wakefield face these document management pain points:

Waterfront development clients want site-specific RAMS for flood zones—keeping track of which version was submitted to which site becomes a filing nightmare.
Broker sent renewed insurance certificate as PDF but main contractor's system flagged it as 'altered'—work was held up for three days over a format issue.
Constructionline membership about to expire mid-contract on a Wakefield district housing scheme—client hinted it might affect future packages.
Scaffold supervisor's CISRS card expired during Waterfront project—didn't realise until main contractor checked the register during site induction.
Compliance audit scheduled with one week's notice—spent days trying to locate current versions of accreditation certificates and training records scattered across devices.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Wakefield and Surrounding Areas

Contractors operating across Wakefield and surrounding districts often need centralised document tracking.

Local Building Regulations

Conservation areas around Wakefield Cathedral and historic town centre. Flood risk zones along River Calder.

Building Control Authority: Wakefield Council Building Control

LeedsBradfordHuddersfield
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Wakefield

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.