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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Rugby

We help construction contractors working in and around Rugby stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Rugby Contractors

Construction contractors in Rugby face these document management pain points:

Maintaining training records for CSCS, SMSTS, and asbestos awareness across a small team becomes difficult when certificates expire at different times.
Different main contractors demand different insurance certificate formats, and proving your existing cover meets their requirements wastes valuable admin time.
Producing the same health and safety documentation for multiple tenders means digging through old files instead of having everything organised in one place.
Main contractors reject your insurance certificate based on PDF quality or layout, even though the actual coverage and policy limits are correct.
Keeping track of which RAMS version was submitted to which site means searching through old emails when main contractors query what you sent them.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Rugby and Surrounding Areas

Contractors operating across Rugby and major developments around Rugby Gateway and southwest Rugby often need centralised document tracking to manage compliance requirements across logistics, distribution, and residential projects.

Local Building Regulations

Rugby planning policies. Conservation areas in town centre. Major infrastructure projects including logistics and distribution developments.

Building Control Authority: Rugby Borough Council Building Control

CoventryNuneatonKenilworth
View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Rugby

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.