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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Rotherham

We help construction contractors working in and around Rotherham stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Rotherham Contractors

Construction contractors in Rotherham face these document management pain points:

Resubmitting the same RAMS to different main contractors drains time that could be spent on site work.
Documents stored across email threads, phones, and different laptops make it impossible to find the current version when needed.
When multiple versions of a method statement exist with no clear naming system, submitting the wrong one creates rework and delays.
Tracking which SSIP accreditation each main contractor accepts becomes unmanageable when working across multiple sites.
Mid-contract accreditation expiry forces emergency renewals and risks site access delays.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Rotherham and Surrounding Areas

Contractors operating across Rotherham and South Yorkshire often need clear document registers to support major regeneration projects including Forge Island development and town centre transformation.

Local Building Regulations

Rotherham planning policies. Conservation areas in town centre. Former industrial and mining sites may require contamination assessments.

Building Control Authority: Rotherham Metropolitan Borough Council Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Rotherham

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.