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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Doncaster

We help construction contractors working in and around Doncaster stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Doncaster Contractors

Construction contractors in Doncaster face these document management pain points:

Managing RAMS for multiple sites means endless duplicate submissions when each main contractor uses different portals and formats.
Critical insurance certificates buried in old email folders create panic when main contractors request immediate proof of cover.
Every team member saves documents differently, making version control impossible when clients ask for the latest method statement.
CSCS cards expiring mid-project threaten site access and create rushed retest bookings.
Training certificates scattered across different operatives' personal files cause delays when main contractors demand proof before site induction.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Doncaster and Surrounding Areas

Contractors operating across Doncaster and the wider region often need centralised document tracking to manage housing growth and logistics development near key transport infrastructure.

Local Building Regulations

Doncaster planning policies. Flood risk zones along River Don. Airport-related development considerations in parts of the borough.

Building Control Authority: City of Doncaster Council Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Doncaster

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.