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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Loughborough

We help construction contractors working in and around Loughborough stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Loughborough Contractors

Construction contractors in Loughborough face these document management pain points:

Student accommodation projects often involve multiple RAMS revisions as site logistics change—tracking which version was submitted to which main contractor or phase is difficult without a clear system.
Main contractor rejected insurance certificate because the file had been forwarded as an email attachment rather than uploaded directly—identical document, different delivery method, caused a week's delay.
Constructionline renewal coming up but also asked for CHAS on a new Charnwood housing scheme—unclear which SSIP satisfies most clients or whether both memberships are necessary.
CSCS card for site supervisor expired mid-project on a university development—wasn't flagged until main contractor's compliance team ran a monthly check.
Compliance audit scheduled with six days' notice—scrambled to locate current accreditation certificates, insurance documents, and training records from emails, cloud storage, and filing cabinets.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Loughborough and Surrounding Areas

Contractors operating across Loughborough and Charnwood often need a single source of truth for compliance documentation.

Local Building Regulations

Charnwood planning policies. Conservation area in historic town centre. Some sites near flood risk zones along River Soar.

Building Control Authority: Charnwood Borough Council Building Control

LeicesterHinckleyOadby
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Loughborough

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.