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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Hinckley

We help construction contractors working in and around Hinckley stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Hinckley Contractors

Construction contractors in Hinckley face these document management pain points:

Different main contractors on Hinckley housing developments want training records in different formats—spreadsheet, scanned cards, portal uploads—keeping track of what was sent where is a weekly admin burden.
Main contractor's framework prequalification required proof of current SSIP accreditation—we had Constructionline but the document was saved on a laptop that was off-site, delaying submission.
Payment held because main contractor queried whether our public liability insurance was still valid—it was, but we had no quick reference to confirm the renewal date or certificate number.
SMSTS certificate expired during a project on the edge of Hinckley—didn't get flagged until the site manager was stopped at the gate during a random compliance spot check.
Tier 1 contractor requested compliance documentation pack for framework renewal with 72 hours' notice—spent two days hunting down current certificates and training records.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Hinckley and Surrounding Areas

Contractors operating across Hinckley and Hinckley and Bosworth often need consistent document tracking across clients.

Local Building Regulations

Hinckley and Bosworth planning policies. MIRA Technology Park Enterprise Zone nearby.

Building Control Authority: Hinckley and Bosworth Borough Council Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Hinckley

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.