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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Ilkeston

We help construction contractors working in and around Ilkeston stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Ilkeston Contractors

Construction contractors in Ilkeston face these document management pain points:

Uploading RAMS to different main contractor portals every week takes hours away from actual site work and project delivery.
Main contractors reject insurance certificates because they claim the PDF is illegible or the formatting doesn't match their template, causing payment delays.
CHAS membership costs hundreds of pounds annually, but without tracking the renewal date, accreditation can lapse mid-project and block site access.
Finding out your SMSTS certificate expired last month only when a main contractor queries it during a site induction creates avoidable complications.
Last-minute audit notifications mean spending an entire weekend searching through emails and folders to compile required compliance documents.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Ilkeston and Surrounding Areas

Contractors operating across Ilkeston and residential developments benefiting from improved Derby and Nottingham transport links often need reliable document tracking when managing regeneration projects on former industrial sites.

Local Building Regulations

Erewash planning policies. Former industrial and mining land may require contamination assessments. Flood risk zones along River Erewash.

Building Control Authority: Erewash Borough Council Building Control

DerbyLong EatonRipley
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Ilkeston

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.