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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Derby

We help construction contractors working in and around Derby stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Derby Contractors

Construction contractors in Derby face these document management pain points:

Audit requests from clients arrive with 48 hours notice – scrambling through emails and folders for the right documents
Permit-to-work systems on commercial sites requiring endless forms before you can even start the job
Constructionline membership renewal caught you off guard – missing tender opportunities while waiting for reapproval
Employers liability and public liability certificates from different brokers expiring on different dates – tracking chaos
RAMS prepared months ago now outdated – submitting old version by mistake leads to rejection and rework

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Derby and Surrounding Areas

Contractors managing projects in and around Derby often need reliable document registers to support audits and client requests.

Local Building Regulations

Derby construction projects require compliance with Building Regulations 2010. Contractors must maintain comprehensive records for building control approval.

Building Control Authority: Derby Building Control

IlkestonLong EatonRipley
View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Derby

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.