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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Croydon

We help construction contractors working in and around Croydon stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Croydon Contractors

Construction contractors in Croydon face these document management pain points:

Main contractors on regeneration projects demand RAMS resubmissions every time site conditions change, creating endless version control headaches.
Insurance certificates get rejected mid-project because a main contractor disputes whether the PDF copy matches the original policy wording.
Paying £300+ annually for CHAS when another client demands SafeContractor instead means doubling accreditation costs just to bid for work.
A major developer withholds payment for 60 days while demanding perfect weekly documentation, leaving small contractors struggling with cash flow.
Audit requests arrive with 48 hours' notice, forcing contractors to scramble through emails and folders to compile a compliant pack for Croydon projects.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Croydon and Surrounding Areas

Contractors working on regeneration schemes and town centre redevelopment in Croydon benefit from clear document registers that keep compliance documentation accessible across multiple projects.

Local Building Regulations

Conservation areas in historic Croydon town centre. Croydon Opportunity Area planning framework applies to major developments.

Building Control Authority: London Borough of Croydon Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Croydon

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.