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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Beeston

We help construction contractors working in and around Beeston stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Beeston Contractors

Construction contractors in Beeston face these document management pain points:

Main contractor on university-area residential scheme rejected insurance certificate because the named insured didn't exactly match the trading name on the contract—took a week to get a reissued certificate.
CHAS accreditation expired two months into a project near the university campus—main contractor flagged it during routine compliance review and threatened to suspend us from the approved list.
Compliance manager asked for copies of all current insurance and accreditation certificates ahead of site audit—took an entire afternoon searching emails and folders to gather everything.
Professional indemnity insurance renewed but the broker's PDF was flagged as 'edited' by main contractor's document system—had to request a fresh original file to resolve the query.
Scaffold crew's CISRS cards coming up for renewal—didn't have a reminder system so nearly missed the deadline while they were working on a Beeston development site.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Beeston and Surrounding Areas

Contractors operating across Beeston and the Broxtowe area often need clear document registers and renewal tracking.

Local Building Regulations

Broxtowe planning policies. Green belt constraints on some development sites around Beeston.

Building Control Authority: Broxtowe Borough Council Building Control

NottinghamWest BridgfordHucknall
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Beeston

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.