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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Maidenhead

We help construction contractors working in and around Maidenhead stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Maidenhead Contractors

Construction contractors in Maidenhead face these document management pain points:

Documents uploaded to main contractor portals in February are requested again in July as if never submitted, creating repeated administrative work.
Tracking which version of a RAMS is approved by which main contractor becomes impossible when working across four or five different projects.
Main contractors reject insurance certificates over formatting preferences even when cover levels and policy wording are correct.
Payment delays occur when main contractors claim missing documentation, but proving what was submitted and when is impossible without organised records.
Main contractors threaten removal from approved lists if updated insurance certificates aren't provided within 48 hours, even when renewals are already processed.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Maidenhead and Surrounding Areas

Contractors operating across Maidenhead and Berkshire often need structured document control to support town centre regeneration and development driven by Crossrail connectivity.

Local Building Regulations

Royal Borough planning policies. Conservation area in town centre. Thames flood risk zones. Windsor Castle proximity adds heritage considerations.

Building Control Authority: Royal Borough of Windsor and Maidenhead Building Control

ReadingBracknellWokingham
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Maidenhead

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.