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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Kettering

We help construction contractors working in and around Kettering stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Kettering Contractors

Construction contractors in Kettering face these document management pain points:

Documents scattered across laptops, phones, and email accounts make it impossible to locate the current version when main contractors request immediate proof.
Each team member saves files using different naming systems, creating chaos when trying to find the approved method statement among dozens of drafts.
Main contractor portals each require different login credentials, making it difficult to remember which documents were uploaded where and when.
Insurers issue certificates as scanned PDFs which main contractors reject, demanding digitally generated versions despite identical cover details.
Insurance wording disputes arise over minor phrasing differences, delaying approvals even when cover levels meet or exceed requirements.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Kettering and Surrounding Areas

Contractors operating across Kettering and the wider area often need a single source of truth for compliance documentation to support growing residential development and logistics growth along the A14 corridor.

Local Building Regulations

North Northamptonshire planning policies. Conservation area in town centre. Logistics developments require specific compliance documentation.

Building Control Authority: North Northamptonshire Council Building Control

NorthamptonWellingboroughDaventry
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Kettering

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.