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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Ely

We help construction contractors working in and around Ely stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Ely Contractors

Construction contractors in Ely face these document management pain points:

Main contractors reject RAMS submissions claiming they don't meet site-specific requirements, then ask for resubmissions with minor changes that waste hours of admin time.
Uploading the same documents to different main contractor portals every month takes time away from actual site work and project management.
Searching through filing cabinets, desktop folders, and old emails to find a specific version of an insurance certificate wastes entire afternoons.
Insurance policies renew annually, but without tracking expiry dates in advance, contractors face gaps in coverage or last-minute renewal rushes.
Main contractors query which version of a RAMS was submitted six months ago, and finding the answer means digging through old email threads and attachments.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Ely and Surrounding Areas

Contractors operating across Ely and residential growth areas as part of Cambridge housing market expansion often need reliable document tracking when managing significant flood risk from the Fens and Great Ouse, plus cathedral conservation area projects.

Local Building Regulations

East Cambridgeshire planning policies. Ely conservation area around the cathedral. Significant flood risk from the Fens and Great Ouse.

Building Control Authority: East Cambridgeshire District Council Building Control

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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Ely

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.