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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Bedford

We help construction contractors working in and around Bedford stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Bedford Contractors

Construction contractors in Bedford face these document management pain points:

Main contractors reject insurance certificates because the PDF is scanned rather than digitally generated, even though cover details are identical.
Broker-issued certificates use different wording than main contractor templates, triggering rejections and rework despite providing the same cover.
Uploading certificates in three different formats to satisfy different portal requirements wastes time when the insurance policy itself hasn't changed.
Accreditation schemes expire mid-project, threatening site access and forcing rushed renewal applications at premium cost.
Each main contractor accepts different SSIP schemes, making it unclear whether to renew CHAS, SafeContractor, or Constructionline first.

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training certificates
COSHH assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Bedford and Surrounding Areas

Contractors operating across Bedford and the surrounding region often need clear document registers to support significant housing growth with major developments and East West Rail link driving investment.

Local Building Regulations

Bedford Borough planning policies. Conservation areas in town centre and along the River Great Ouse. Flood risk zones.

Building Control Authority: Bedford Borough Council Building Control

Milton KeynesAylesburyNorthampton
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Bedford

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.